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Executive Assistant and Divisional Coordinator, Information Technology - BC Transit

Executive Assistant and Divisional Coordinator, Information Technology - BC Transit

Administrative Jobs

Provide administrative support and coordination assistance to the VP of Information Technology & Chief Information Officer

Are we right for you...

We’re passionate about people and creating sustainable, safe and affordable public transit solutions to residents across BC. We are an organization that has a people-first approach and considers people first in every business decision that we make. We are part of the solution and what we do matters; from fighting climate change with battery electric buses, to affordability through cost effective transportation, to connecting remote communities, we bring the heart, soul, and innovation to public transportation.

It’s an exciting time to be in public transportation sector and we’re looking for a creative and passionate leader to join our team. Not only would you be joining an engaged organization but you’d also get to enjoy flexible work arrangements, extended benefits and a pension plan as just a few of the benefits BC Transit employees are eligible for. Keep reading to find out if this role is meant for you!


What you'll be doing...

As an integral member of our Technology team, you will provide administrative support and coordination assistance to the VP of Information Technology & Chief Information Officer, while also acting as a valued resource to the Division.  Your natural curiosity and continuous improvement mindset will be assets as you look to streamline processes and demonstrate a standard of excellence.

In this role, you will have the opportunity to:

  • Collaborate on a variety of initiatives undertaken by the Information Technology Division
  • Manage Divisional administrative functions
  • Assist with the preparation and coordination of reports, board presentations, briefing notes, legal documents, business cases and other complex documents
  • Provide support to Divisional Leadership Team


To view the full job description for this role please click here.

What you'll bring to the table...

  • Significant experience as an Executive Assistant supporting and reporting to a senior executive 
  • Excellent planning and coordination skills to organize calendars, schedules, meetings, appointments, committees, travel arrangements and compile all related materials
  • Attention to accuracy and detail in all aspects or responsibilities 
  • Ability to manage a variety of administrative and operational responsibilities under time constrains, with minimal direction, while maintaining a high level of professional excellence
  • Excellent editing and proofreading skills


What we'll bring to the table...

  • Comprehensive medical and dental benefits to support you and your family, regardless of what life throws at you
  • Membership in a “gold plated” defined benefit pension plan, meaning it’s the best in the Province and one of the best in the country; putting you in a strong position when it comes time to retire 
  • Access to fitness and lifestyle centers to help you take care of your physical fitness and health
  • Various programs that support employees such as an Employee Assistance Program and health and wellness initiatives and events aimed at fostering your mental health
  • A complimentary employee bus pass (plus taxable dependent passes)
  • A corporate learning and development program to help you in continuous career growth
  • An employee recognition program where we all recognize each other's successes (not just your Leaders!)
  • A social club that gives you access to events throughout Victoria


What next steps could look like...

An assignment will form part of the competitive process for those who are short-listed and will be sent out on June 7th, 2023

Interviews will take place on June 12th & 13th 

The position requires the completion of a Criminal Record Check or Vulnerable Sector Search.

If you have a disability that requires an accommodation during any stage of our recruitment process, please let us know how we can assist you.

BC Transit is committed to providing access, equal opportunity and reasonable accommodation for individuals with disabilities. If the organization identifies this position as a reasonable accommodation for an existing employee, all candidates will be notified as soon as reasonably possible.

Additional Info

Job Type : Full-Time

Location : Victoria, BC, Sidney, BC

Experience Level : Intermediate Level, Senior Level

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