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Notice of Annual General and Extraordinary Meeting of Members and Call for Nominations to the Board of Directors 2017

Notice of Annual General and Extraordinary Meeting of Members and Call for Nominations to the Board of Directors 2017

Notice of Annual General and Extraordinary Meeting of Members

  and

Call for Nominations to the Board of Directors

 

NOMINATIONS ARE NOW CLOSED

 

THE VICTORIA INNOVATION, ADVANCED TECHNOLOGY AND ENTREPRENEURSHIP COUNCIL  

NOTICE OF ANNUAL GENERAL AND EXTRAORDINARY MEETING OF MEMBERS

 

NOTICE IS HEREBY GIVEN that the Annual General and Extraordinary Meeting of the Members of the VICTORIA INNOVATION, ADVANCED TECHNOLOGLY AND ENTREPRENEURSHIP COUNCIL  (“VIATEC”) will be held at Fort Tectoria, 777 Fort Street, Victoria, British Columbia, V8W 1G9 on September 28, 2017 at the hour of 5:00 o'clock in the afternoon, for the following purposes:

  1. To receive the minutes of the 2016 Annual General Meeting;
  2. To receive and consider the financial statements of VIATEC and to receive the report of the auditors thereon;
  3. To appoint auditors for the ensuing year and to authorize the directors to fix the remuneration of the auditors;
  4. To set the number of directors and to elect the directors;
  5. To consider and, if deemed appropriate, pass a special resolution, with or without amendment, the full text of which is attached to this Notice of Meeting as Schedule A, to repeal and replace the existing Bylaws of VIATEC with the Bylaws in the form attached hereto as Exhibit 1 to Schedule A, the purpose of which is to update the Bylaws prior to VIATEC's transition under the new British Columbia Societies Act;
  6. To receive the report of the directors; and
  7. To transact such further or other business as may properly come before the meeting or any adjournments thereof.

DATED at Victoria, British Columbia, August 14, 2017

 

VIATEC Annual General and Extraordinary Meeting

Board Nomination Form

If you would like to put your name forward as a candidate please follow this (THE LINK IS NOW CLOSED) to complete the nomination form. Deadline to complete the nomination form is Sept. 22, 2017

Please review the expected commitment of VIATEC board members:

  1. Must be a VIATEC member in good standing
  2. Review all materials sent out in advance of monthly Board meetings and attend meetings as often as possible (75% attendance required)
  3. May or may not participate in at least one board committee (75% attendance required):
    1. Finance & Audit
    2. Governance
  4. Some board members will be “point” on specific strategic goals
  5. Participate in the annual strategic planning process
  6. Whenever possible, attend VIATEC events (seminars, conferences)

 

Agenda

  1. Call to Order
  2. Minutes of the Annual General Meeting of September 29, 2016
  3. Financial Statements and Auditor’s Report
  4. Appointment of Auditors
  5. Set Number of Directors and Elect Directors
  6. Special Resolution to Repeal and Replace the existing Bylaws of VIATEC
  7. Board’s Report
  8. Other Business

AGM STARTS AT 5 P.M. SHARP, TO BE FOLLOWED BY NETWORKING

 

Schedule A

Special Resolution to Adopt New Bylaws 

RESOLVED, as a special resolution, that the existing Bylaws, as amended, of the Victoria Innovation, Advanced Technology and Entrepreneurship Council be repealed and replaced in their entirety by the Bylaws in the form attached hereto as Exhibit 1. 

Click here to view VIATEC Bylaws

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