The Company

At VertiGIS, we build powerful GIS software. Our portfolio of products, solutions, and services enhance the capabilities of leading mapping software, most notably Esri’s ArcGIS. For decades, professionals have relied upon us to overcome complex technical challenges so that they can make a significant impact in the world.

VertiGIS offers meaningful careers that grow with you over time, encourage you to think creatively, and connect you with customers who are making a difference in the world. We are passionate, high-performing individuals that come from a diverse set of educational, cultural, and professional backgrounds. What we all have in common is our drive to do good work, support each other as we grow, and enjoy the beautiful places where we live.  

The Position

The Office Coordinator plays a vital role in ensuring the smooth and efficient functioning of the office environment. This position requires strong organizational, communication, and multitasking skills to manage daily office operations, support staff, and maintain a welcoming workplace atmosphere. This position reports to the Director of Human Resources. 

We are looking for someone who is highly organized, resourceful, and proactive. The ideal candidate thrives in a dynamic environment, demonstrates excellent problem-solving skills, and has a strong ability to manage multiple priorities with professionalism. A positive attitude, strong interpersonal skills, and a commitment to creating an efficient and welcoming workplace are essential. 

We are seeking someone that can work 4 to 5 days per week depending on business needs. 

If this sounds like a fit, we’d love to hear from you! 

Responsibilities 

Office Operations

• Responsibility for front desk and reception.
• Perform daily office activities, including scheduling and supply management.
• Ensure the office is organized, well-stocked, and clean to promote a productive work environment.
• Manage office equipment and coordinate with vendors for repairs or replacements as needed. 

Administrative Support

• Assist with calendar management, meeting coordination, and correspondence for managers or teams.
• Handle incoming calls, emails, and inquiries, directing them to the appropriate person or department.
• Maintain accurate records, databases, and filing systems. 

Employee Support

• Serve as the primary point of contact for office-related needs or concerns.
• Support onboarding activities for new hires, including workstation setup and orientation.
• Facilitate communication among employees to promote collaboration.  

Event and Meeting Coordination

• Lead the social committee.
• Plan and execute office events with the social committee, such as team-building activities, celebrations, and meetings.
• Prepare meeting rooms with necessary materials, equipment, and refreshments. 

Remote/Hybrid Work Coordination

• Provide logistical support for remote and in-office workers, such as arranging shared workspaces or tech requirements. 

Compliance and Safety

• Ensure office policies are upheld.
• Maintain workplace safety by coordinating regular inspections and addressing potential hazards.

Requirements

• Proven experience in office administration or a similar role.
• Excellent organizational and multitasking abilities.
• Strong communication and interpersonal skills.
• Proficiency in office software (e.g., Microsoft Office suite).
• Ability to handle sensitive information with discretion.
• Problem-solving skills and adaptability in a dynamic environment.
• Detail-oriented and proactive.
• High energy team player with a collaborative mindset.
• Strong customer service orientation.
• Ability to prioritize tasks and meet deadlines.

Our Perks

Team/Career Growth

• Top-notch colleagues that like and respect one another 
• We listen to peoples' ideas—and act on them 
• A supportive environment with opportunity for training, mentoring, professional development, and advancement 
• Challenging, interesting work 
• Cutting edge technology that improves the world around us 
• We're recognized experts in our field—people around the world seek us out

Benefits

• Fair and equitable salaries, as well as profit sharing
• A competitive group benefits program for you and your family
• A health and lifestyle spending account
• RRSP matching
• 4 weeks of vacation to start and 5 weeks of vacation after 5 years with the company (pro-rated to days of effort)
• Bottomless book budget
• Company summer and winter parties (that are fun to attend!)  

Office

• A central downtown office location overlooking Victoria's Inner Harbour 
• An amazing rooftop patio
• High-end hardware and equipment
• Secure bike storage and showers
• Lunchtime yoga twice per week
• Healthy snacks
• Good coffee (we know how important this is!)

At VertiGIS, we are committed to fostering a diverse, equitable, and inclusive workplace where everyone feels safe, respected, and valued. We encourage everyone who is interested in the role, regardless of race, ethnicity, religion, sex, gender, sexual orientation, disability status or age, to apply. Unique perspectives and experiences are what make our teams strong!  

If you self-identify as having a disability, please let us know how we can best assist you. Accommodation is available upon request at any time during the recruitment process. 

VertiGIS Compensation Philosophy

At VertiGIS, we strive to offer competitive total compensation packages that include both direct and non-direct compensation such as salary, health care and retirement benefits, variable/incentive pay, paid time off, and other benefits and perks.  

Our job postings reflect the expected pay or pay range for each position in alignment with our compensation philosophy and salary budget. This reflects what we feel is competitive based on the profile of candidate we are seeking. The background, experience, and skill set we are seeking will be outlined in the role requirements.

We strive to have a comprehensive approach to compensation and ensure that employees are paid based on the value they bring to the company.  

We’re a great place to build your career.

Our colleagues are great people and make our company the kind of place we enjoy coming to every day. We reward top performers and stay true to our core values. Since 1999, we’ve built our business based on steady, sustainable growth – we’re still growing and our future is bright!

Note: To avoid potential formatting issues, we require that you submit your resume and cover letter as PDF files.

Note: We use a recruitment tool to reach out to candidates so please check your inbox to ensure our emails are not being filtered as "Social" or "Promotions" (our provider has been notified).