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Senior Administrative Assistant, Product Development - StarFish Medical

Senior Administrative Assistant, Product Development - StarFish Medical

Administrative Jobs

If you are a collaborator and problem-solver, we enthusiastically welcome you to apply!

StarFish Group, a product development consultancy focused on medical devices and laboratory test equipment, has an exciting new opportunity for a Senior Administrative Assistant for our Product Development team in Victoria, BC. Many of the devices we consult on are complex electromechanical systems, requiring our engineers and designers to work closely together to develop these systems.

As the Senior Administrative Assistant on the Product Development team, you won't just be managing tasks. You're a team energizer. Your positivity is contagious, uplifting the spirits of your colleagues. You approach collaboration not as a duty but as an activity you thrive on, seamlessly working with diverse team members and departments to enhance overall productivity.

If you are a collaborator, problem-solver, and known as the go-to person everyone relies on, we enthusiastically welcome you to apply! Demonstrating a genuine passion for process improvement sets you apart as we seek team members committed to driving enhancements.

Base Salary range:

$57,290 CAD - $70,022 CAD for this position. Annual variable compensation tied to the completion of goals has a target that is 0-2.5% of the base salary. Employees are also eligible to earn profit sharing.  Candidates who do not meet the core criteria for the Senior Administrative Assistant position may be considered for an Administrative Assistant position with modified compensation.


In-person - 455 Boleskine Road, Victoria, BC

StarFish offers the Senior Administrative Assistant – Product Development Team:

Becoming a part of a group of passionate individuals striving to make a meaningful impact, combined with:

  • Award winning culture with deep-rooted Guiding Principals
  • Company profit sharing program
  • Excellent company-paid benefits package for you and your family
  • Paid vacation and sick leave 
  • Monthly All-hands meetings
  • Active social committee
  • Opportunities to give back to the community and support not-for-profits
  • 50% BC Transit cost sharing in Victoria
  • Galloping Goose access and shower facilities for midday runs or biking to work
  • Free parking on-site or around the premises

Your day may include:

  • Amplify department culture and collaboration by supporting the Product Development Team and fostering a positive work environment.
  • Collaborate with department managers to collect and organize data, facilitating efficient reporting to the senior leadership team.
  • Identify opportunities for improvement and develop strategies to enhance operational efficiency.
  • Maintain calendar, including arranging meetings, appointments, and travel arrangements and provide reminders for the Director of Product Development.
  • Collect, organize, process, and analyze data on the time, costs, and resources involved in building life-saving medical devices at StarFish.
  • Assist with documentation and processes related to training, performance reviews, and other department records.
  • Organize department meetings, team lunches, and occasional social events.

To read more about the key responsibilities of this exciting role, please review the full Job Description at:

Personal Strength of the Senior Administrative Assistant, Product Development :

At StarFish Medical, we believe in fostering a work environment where creativity and collaboration thrive. We're not just coworkers; we're a close-knit community passionate about what we do. We are looking to add to our team who have the following:

  • Adept at building productive relationships.
  • Independent problem-solver, tackling challenges with initiative, excited and confident to work with minimal direction.
  • Passionate about process improvements, demonstrating both skill and enthusiasm.
  • Ability to manage a myriad of details and stay organized in a dynamic environment.

Required Qualifications:

  • Minimum 4 (four) years of proven experience in administrative or support roles.
  • Excellent verbal and written communication skills.
  • Experience in fast-paced, dynamic environments, preferably high-tech or product development environments.
  • Advanced MS Office suite skills, internet and administrative tools.
  • The ability to manage multiple calendars and resources in Outlook.
  • Graphing skills in Excel are considered an asset.
  • Post-secondary education is beneficial.

If you feel that you would be suitable for this position and would like to participate in the innovation and excitement found at StarFish Group, we encourage you to apply! Please apply through the StarFish Medical Portal.

About us:
StarFish Medical is a leading North American contract product development and prototype/low-volume manufacturing firm with an award-winning culture focused on the medical and bio-device spaces. We tend to work on complex electromechanical devices across all medical specialties. We have over 200 staff located in two main offices in Victoria and Toronto, Canada, and business development staff across the US and have been in business and growing for 25 years. Our values include innovation, transparency, being aspirational and efficiency. Our job is to enable entrepreneurial medical device companies to improve medical care as their lean med-tech start-up partner, assisting them in moving from idea to commercialization with as much founder value intact as possible. Balancing our innovation mandate with reliable execution is a never-ending challenge. We need to be consultative and help our clients become valuable and successful, sometimes in ways they didn't imagine at the beginning, delivering that value in meaningful and powerful ways to them and their investors. In addition to product development, we supply intellectual property, regulatory, quality assurance, manufacturing transfer and optimization, supply chain and other complementary services. We are known for innovation, technical excellence, service-oriented culture, and operational systems.

Don't meet every single requirement? Studies have shown that women and people of colour are less likely to apply for jobs unless they meet every qualification. At StarFish Medical, we are dedicated to building a diverse, inclusive, and authentic workplace, so if you're excited about this role but your experience doesn't align flawlessly with every qualification in the job description, we encourage you to apply anyway. You may be just the right candidate for this or other roles! Please apply through the StarFish Medical Portal.

About Compensation:
StarFish Medical works with external compensation consultants annually to ensure our ranges reflect the market and our compensation philosophy. StarFish Medical utilizes a career framework that outlines the skills, abilities and behaviours that are required to move between levels of a job family. Placement within a range is based upon those skills, abilities and behaviours. When candidates are assessed for the posted position, we may find that their skills are more aligned with a different level and will discuss that as a separate opportunity. That position may have a different pay range.

We thank all candidates who apply; however, only those selected for further consideration will be contacted following initial application acknowledgement. No phone calls, please.

Apply here!

Additional Info

Job Type : Full-Time

Location : Victoria, BC

Experience Level : Senior Level

Salary range : $57,290 CAD - $70,022 CAD

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