Notice of Annual General and Extraordinary Meeting of Members

And

Call for Nominations to the Board of Directors

THE VICTORIA INNOVATION, ADVANCED TECHNOLOGY AND ENTREPRENEURSHIP COUNCIL  

        NOTICE OF ANNUAL GENERAL AND EXTRAORDINARY MEETING OF MEMBERS

NOTICE IS HEREBY GIVEN that the Annual General and Extraordinary Meeting of the Members of the VICTORIA INNOVATION, ADVANCED TECHNOLOGY AND ENTREPRENEURSHIP COUNCIL (“VIATEC”) will be held at Fort Tectoria, 777 Fort Street, Victoria, British Columbia, V8W 1G9 on September 26, 2019 at the hour of 5:00 o'clock in the afternoon, for the following purposes:

(1)          To receive the minutes of the 2018 Annual General Meeting;

(2)          To receive and consider the financial statements of VIATEC and to receive the report of the auditors thereon;

(3)          To appoint auditors for the ensuing year and to authorize the directors to fix the remuneration of the auditors;

(4)          To consider and, if deemed appropriate, pass a special resolution, the full text of which is attached to this Notice of Meeting as Schedule A, to amend the Bylaws of  VIATEC to provide that the qualifications of proposed directors will be subject to such policies as may be adopted by the board and ratified by the Members from time to time;

(5)          To consider and, if deemed appropriate, pass a special resolution, the full text of which is attached to this Notice of Meeting as Schedule B, to ratify the Board Member Nomination and Election Policy adopted by the board of VIATEC on July 23, 2019;

(6)          To set the number of directors and to elect the directors;

(7)          To receive the report of the directors; and

(8)          To transact such further or other business as may properly come before the meeting or any adjournment thereof.

DATED at Victoria, British Columbia, August 12, 2019

Schedules A and B attached below

Board Nomination Form is now closed

Please review the qualifications and expected commitment of VIATEC board members:

1. Must be a VIATEC member in good standing and at least 18 years of age.
2. A board candidate must have led or worked at a VIATEC member company in good standing for at least 12 months before standing for election.
3. Review all materials sent out in advance of monthly Board meetings and attend meetings as often as possible (75% attendance required)
4. May or may not participate in at least one board committee (75% attendance required):
   1. Finance & Audit
   2. Governance
5. Some board members will be “point” on specific strategic goals
6. Participate in the annual strategic planning process
7. Whenever possible, attend VIATEC events (seminars, conferences)

Agenda

1. Call to Order for AGM - September 26, 2019
2. Minutes of the Annual General Meeting of September 27, 2018
3. Financial Statements and Auditor’s Report
4. Appointment of Auditors
5. Special Resolution to Amend Bylaws of VIATEC
6. Special Resolution to Ratify Board Member Nomination and Election Policy
7. Set Number of Directors and Elect Directors
8. Board’s Report
9. Other Business

AGM STARTS AT 5 P.M. SHARP, TO BE FOLLOWED BY NETWORKING

Schedule A

Special Resolution to Amend Bylaws

“RESOLVED, as a special resolution, that the Bylaws of the Victoria Innovation, Advanced Technology and Entrepreneurship Council be amended as follows:

1.  By adding the following as Bylaw 4.3.6:

4.3.6      In addition to the qualifications specified in the Act, qualifications of proposed directors are subject to such policies as may be adopted by the directors and ratified by the members of the Society.”